Union Vega Offshore of 1-5 Maple Place, London, W1T 4BB, United Kingdom acts as data controller in respect of the personal information that we process. This means that we are responsible for deciding how we hold and use personal information about you. Under the data protection rules, we are required to notify you of the information set out in this privacy notice.
If you have any questions about this privacy notice, how we handle your personal information, or you would like to update the information we hold about you, please email contact@unionvegaoffshore.com.
We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices.
Personal information that we may process in connection with our activities includes:
Personal and contact details, such as title, full name and next of kin
Your date of birth, gender and/or age
Work and education history
Bank account details relevant for processing payments (if relevant)
Information for tax purposes including national insurance number and other details required to be disclosed to HMRC
Other financial information
Publicly available information from third-party sources
Residency and/or citizenship status
Data from correspondence including from letters, email, SMS and telephones.
We may collect personal information from the following general sources:
From you directly, recruiters, legal advisors, agents, associates or beneficiaries of services
Information generated about you when you use our services
From a broker or other intermediary who we work with to provide products or services or quote to you
From other sources such as Credit Reference Agencies, other lenders, HMRC, DWP, public ally available directories and information (for example, telephone directory, social media, internet, news articles), debt recovery and/or tracing agents, other organisations to assist in prevention and detection of crime, police and law enforcement agencies.
We may need personal information to enable us to perform our contract with you and to enable us to comply with our legal obligations.
We process your personal information for a number of purposes, including:
For making recruitment decisions
Establishing a client relationship, including fraud, anti-money laundering, know-your
customer and sanction checks
Facilitating and/or receiving contractual payments
Checking credit where we are taking any credit risk
General client care, including communicating with clients
Managing insurance claims
Defending or prosecuting legal claims
General risk modelling
Complying with our legal and regulatory obligations.
Some of the grounds for processing will overlap, and in some cases, there will be several grounds which justify our use of your personal information.
We will only process your personal information when the law allows us to. In most cases, we will process your personal information where it is necessary:
To perform the contract we have entered into with you (e.g. your bank details in order to pay you)
To comply with a legal obligation (e.g. know-your customer checks and anti-crime and fraud)
For our legitimate interests as a business – and your interests and fundamental rights do not override those interests.
Where we rely on the legitimate interests as a reason for processing personal information, we have considered whether those interests are overridden your rights and freedoms and have concluded that they are not.
Where the basis for processing is legitimate interests, the legitimate interest is the purpose for which we process the data – e.g. for data we process during the recruitment process, the legitimate reason for processing that data is recruitment.
We may also process your personal information in the following circumstances, but this is likely to be rare:
To perform the contract we have entered into with you (e.g. your bank details in order to pay you)
To comply with a legal obligation (e.g. know-your customer checks and anti-crime and fraud)
For our legitimate interests as a business – and your interests and fundamental rights do not override those interests.
On occasion we may include links to third parties on this website. Where we provide a link it does not mean that we endorse or approve that site’s policy towards visitor privacy. You should review their privacy policy before sending them any personal data.
We may share information with the following third parties for the purposes listed above:
Business partners (for example, financial services institutions, insurers and legal advisors), account beneficiaries, or others who are a part of providing our services or operating our business
Governmental and regulatory bodies such as HMRC, the Financial Conduct Authority, the Prudential Regulation Authority, the Ombudsman, the Information Commissioner’s Office and under the Financial Services Compensation Scheme
Other organisations and businesses who provide services to us such as debt recovery agencies, back up and server hosting providers, IT software and maintenance providers, document storage providers and suppliers of other back office functions
Credit Reference and Fraud Prevention Agencies.
Where we are relying upon your consent to process personal data, you can withdraw this at any time by contacting contact@unionvegaoffshore.com.
We have operations in the UK but sometimes your personal information may be transferred elsewhere, and outside the European Economic Area. If we do so, we will make sure that suitable safeguards are in place, for example by using approved contractual agreements, unless certain exceptions apply.
We are unable to provide you with our services if you do not provide certain information to us. In cases where providing some personal information is optional, we will make this clear.
In this section monitoring means any:
listening to, recording of, viewing of, intercepting of, or taking and keeping records (as the case may be) of calls, email, text messages, social media messages, in person (face to face) meetings and other communications.
We may monitor where permitted by law and we’ll do this where the law requires it, or to comply with regulatory rules, to prevent or detect crime, in the interests of protecting the security of our communications systems and procedures and for quality control and staff training purposes. This information may be shared for the purposes described above.
We do not make automated decisions.
Unless we explain otherwise to you, we will hold your personal information based on the following criteria:
For as long as we have reasonable business needs, such as managing our relationship with you and managing our operations
For as long as we provide services to you and then for as long as someone could bring a claim against us and/or
Retention periods in line with legal and regulatory requirements or guidance.
Here is a list of the rights that all individuals have under data protection laws. They do not apply in all circumstances. If you wish to use any of them, we will explain at that time if they are engaged or not. The right of data portability is only relevant from May 2018.
The right to be informed about the processing of your personal information
The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed
The right to object to processing of your personal information
The right to restrict processing of your personal information
The right to have your personal information erased (the “right to be forgotten”)
The right to request access to your personal information and to obtain information about how we process it
The right to move, copy or transfer your personal information (“data portability”)
Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you.
You have the right to complain to the Information Commissioner’s Office which enforces data protection laws: https://ico.org.uk. You can contact us using the details above.
You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests.